As an experienced wedding planner in Pittsburgh, one of the often overlooked yet crucial aspects of wedding planning is providing a comfortable and practical space for your vendors. Ensuring your wedding vendors have a designated area to rest and eat helps them perform their best, contributing to the overall success of your big day. Here are some essential tips to consider when setting up vendor tables at your wedding.
Choosing the Right Location
Consider whether you want the vendor table within eyeshot or in a more private area. Some vendors prefer to be in the dining area to observe and stay connected with the event’s flow, while others prefer a secluded spot to relax and recharge. Either way, it's crucial to provide them with a designated space where they can take a break.
Simplify the Setup
Vendors work tirelessly to make sure your day is perfect, and they appreciate a place to sit and eat. There's no need for fancy centerpieces, dishware, glassware, or favors at the vendor table. Essential items such as plates, utensils, cups, and napkins are sufficient and much appreciated.
Timing is Everything
One crucial piece of advice is to ensure that vendors eat at the same time as you. If you're serving a sit-down meal, instruct the caterer to serve vendors immediately after the wedding party and family. This keeps everyone on the same schedule and allows vendors to quickly get back to their tasks, ensuring the night runs smoothly.
Avoid Scheduling Events During Dinner
To keep the night flowing seamlessly, try not to schedule any events that need to be announced or photographed during dinner. This allows vendors, especially photographers and videographers, to eat without missing any important moments.
Include Vendors in Your Catering Count
Don't forget to include your vendors in the catering count. Whether it’s the DJ, photographers, videographers, or planners, ensuring they have a meal included in your headcount is a small but vital detail that contributes to the smooth running of your event.
Additional Tips:
Clear Communication: Discuss your vendor table setup and meal timing with your vendors ahead of time to avoid any confusion.
Comfortable Seating: Ensure there are enough chairs and space at the vendor table for all vendors to sit comfortably.
By considering these tips and incorporating them into your wedding planning process, you’ll ensure that your vendors are well-cared for and able to contribute their best to your special day. For more personalized advice or to discuss your wedding planning needs, contact Kristen Kane Events today!